Engineering Submissions and Permits

Once a Subdivision Application has been made and the Approving Officer has provided the developer with a Preliminary Subdivision Review Letter, the developer is typically required to provide an Engineering Design Submission package.

The engineering design submission package should include:

• Detailed design drawings, meeting the City’s Works and Services Bylaw and Data Standards Document.
• Servicing Report with analysis of water, sanitary and storm water capacity and the proposed development impact on the City’s utility networks.
• Analysis of the City’s Water Model results. Koers Engineering, located in Parksville, operates the City’s Water Model. Developers are required to contact Koers to engage them to run the City’s water model with the proposed development’s requirements. The results are required to be analyzed to ensure they meet standards.
• Construction cost estimate of the City required infrastructure. This includes on-site infrastructure such as stormwater quality and quantity control measures and stormwater management measures. The cost estimate may need to be updated based on City feedback and review of the design. Submission of the cost estimate can be done after the design is finalized.

Once the design drawings have been reviewed and accepted by the City the developer can start construction in the field. Conditions may be in place related to construction and a Permit to Work on City Lands and Infrastructure may be required. The developer will be advised of these conditions through the design review process.

After construction is completed a walk through with City staff is requested and an Acceptance Submission Package is to be submitted to the City.  This package includes:

• Letter of Certification from a P.Eng that the work meets the City standards, including the name of the contractor that completed the work and the start and end dates of construction
• Construction Cost
• Deficiency schedule and cost estimates of deficiencies
• Record Drawings (pdf, dwf, dwg formats)
• Service Record Card
• Water Meter and Back Flow Preventor information
• Stormwater Management Maintenance schedule/requirements
• Inspection Reports
• Materials Testing
• CCTV of sanitary and drainage mains and services
• Electrical Permits,

All the package and documents are to be certified (stamped) by the Engineer of Record (EOR).

The developer will be requested to sign a Works and Services Agreement that will be drafted by the City. A security bond for deficiencies at 125% of the deficiency cost estimate will be required. A security bond of 5% of the total construction cost is also required and will be held until the end of a one year maintenance period. Once the bond values are determined, the developer will be sent a fee slip for payment. 

Throughout the one year maintenance period, the developer is responsible for any infrastructure issues related to construction and or materials. At the end of the maintenance period, the Engineer of Record and the City will do a final walk through and review that the infrastructure has held up as expected through one year of operation. If there are no outstanding deficiencies, the EOR will provide a certified letter and the City will return the security bonds.

When are works and services required for a building permit?

Works and Services may be triggered by a Building Permit Application for Building Permits that require:

• New City provided services (or upgrades to existing services) to support the development. This may include water, sanitary, or storm services.
• Frontage improvements as identified in the Subdivision and Development Servicing Bylaw.
• On site stormwater infrastructure per Subdivision and Development Servicing Bylaw.

Engineering submissions for building permits

If part of a Building Permit application a proposed development triggers Works and Services (Infrastructure upgrades), the developer will be required to provide a civil engineering design submission for review and acceptance prior to receiving building permit issuance. 

• View the Works and Services For Building Permit Applications Process Brochure.

The Engineering Design Submission may be submitted separately and prior to the Building Permit application to facilitate timeliness, or it may be submitted concurrently with the Building Permit Application.

The engineering submission package should include:

• Detailed design drawings, meeting the City’s Works and Services Bylaw and Data Standards Document.  
• Servicing Report with analysis of water, sanitary and storm water capacity and the proposed development impact on the City’s utility networks.
• Analysis of the City’s Water Model results. Koers Engineering, located in Parksville, operates the City’s Water Model. Developers are required to contact Koers to engage them to run the City’s water model with the proposed development’s requirements. The results are required to be analyzed to ensure they meet standards.
• Construction cost estimate of the City required infrastructure. This includes on-site infrastructure such as stormwater quality and quantity control measures and stormwater management measures. The cost estimate may need to be updated based on City feedback and review of the design. Submission of the cost estimate can be done after the design is finalized.

• Once the detailed design drawing has been reviewed and accepted by the City, prior to Building Permit approval, the developer will be requested to sign a Works and Services Agreement that has been drafted by the City. Additionally, a security bond will be required to be provided at 125% of the construction cost estimate and 5% of the estimate for the maintenance period. This will be held until the work has been accepted by the City. 

Once the design drawings have been accepted, the developer can start construction in the field subject to any conditions and a Permit to Work on City Lands and Infrastructure. The developer will be advised of these conditions through the design review process.

After construction is completed a walk through with City staff is requested an Acceptance Submission Package is to be submitted to the City.  This package includes:

• Letter of Certification from a P.Eng that the work meets the City standards, including the name of the contractor that completed the work and the start and end dates of construction
• Construction Cost
• Deficiency schedule and cost estimate of deficiencies
• Record Drawings (pdf, dwf, dwg formats)
• Service Record Card
• Water Meter and Back Flow Preventer information 
• Stormwater Management Maintenance schedule/requirements
• Inspection Reports
• Materials Testing
• CCTV of sanitary and drainage mains and services
• Electrical Permits

• All the package and documents are to be certified (stamped) by the Engineer of Record (EOR).

• Any deficiencies in the work will be held at 125% of the value and a security bond of 5% of the total construction cost is also required and will be held until the end of a one year maintenance period. 

• Throughout the maintenance period (1 year), the developer is responsible for any infrastructure issues related to construction and or materials.  At the end of the maintenance period, the Engineer of Record and the City will do a final walk through and review if the infrastructure has held up as expected through one year of operation.  If there are no outstanding deficiencies, the EOR will provide a certified letter and the City will return the security bonds. 

The Approved Utility Product List is supplemental to the Works and Services Bylaw 3948, 2024. It lists all products that are approved for the installation of municipal infrastructure within the City.

See the Approved Utility Produce Review and Approval Process or email products@campbellriver.ca for information on how to apply to have your product added to the Approved Product list, or to sign up for list notifications.

PRODUCT REVIEW COMMITTEE 

PURPOSE

To review the submission and addition of new products which fall under the scope of the City of Campbell River’s Specifications and Standards and Approved Product List, to review the acceptability of previously approved products.

STRUCTURE

The structure of the committee allows input from the Operations, Development Engineering, Facilities and Supply Management and Parks Departments. The Approved Product Review Committee consists of nine members of City Staff as follows:

• Development Services (3)
• Operations (3)
• Parks (1)
• Facilities and Supply Management (2)

To provide timely responses to requests for product reviews, meetings and product reviews will be scheduled on a semi-annual basis, or as deemed necessary by the Committee. For inquiries, questions or requests for product reviews, email products@campbellriver.ca. 

GENERAL

Products that are approved by the Committee for installation of City owned infrastructure are contained in the Approved Utility Products List. Specifications for these products are generally contained in the Appendices to the 3948 Works and Services Bylaw, 2024. Copies of the Approved Utility Products List are available on the link below.

LINKS

• Approved Product List
• Review and Approval Process

Links

• Driveway/Culvert Permit Application